FAQ

ENCORS is designed for research security practitioners, policy makers, institutional leaders, professionals, experts, scholars, senior academics and decision makers from academic organisations in Europe who are interested in research security challenges and solutions.

ENCORS offers a unique opportunity to be part of shaping European practice in research security. You'll gain insights from leading experts, learn practical strategies for protecting your research, connect with peers facing similar challenges, and contribute to the vital conversation about keeping open research secure.

To protect the privacy of all participants and considering the nature of the topic:

• The conference will adhere to the Chatham House Rule: participants are free to use the information shared, but neither the identity nor the affiliation of speakers or participants may be disclosed without explicit permission.
• Please be considerate when taking photos of other participants and sharing them publicly, including on social media.
• Respect others' privacy during discussions, both in formal sessions and informal settings.
• The organisation will capture photos and videos for communication and promotional purposes. Please contact the photographer if you have any concerns or wish to be exempted from this activity.

Registration details will be available soon on our website. Please check back regularly or subscribe to our newsletter to receive updates about registration opening dates, ticket prices, and early bird offers.

• Upon submitting your registration, you will receive an acknowledgment confirming that your request has been received. Please note that this does not confirm your participation.
• Registration is only possible on an individual basis.
• Registrations are strictly personal, and transfers to another person or for future conferences are not allowed.
• Payment is only possible by credit card, PayPal, or iDEAL. Payment by invoice is not possible. However, you will receive a digital invoice immediately after payment has been completed.

• Due to the limited capacity of the venue and the nature of the topic, priority for participation will be given to practitioners, policymakers, experts, and stakeholders within the European research and innovation community.
• The conference organisation will also consider the distribution of participants across various European countries and institutions.
• Registrants will either receive a final confirmation of their registration, a notification indicating they have been placed on a waiting list, or a notification of rejection.
• To achieve a good balance among participants, we apply waiting lists and quotas per country and per institution during the initial period of registration. From May 1 onwards, no quotas will be applied (first come, first served) until the number of registrations has reached the venue’s maximum capacity.
• Applicants who meet the quota criteria are admitted in order of application date.
• The organisers reserve the right to decline or revoke access to the conference at any time.
• The full admission policy document can be provided upon request at the organisation.

• In case of cancellation, you can contact the conference organisation by e-mail.
• Refund policy: 50% until May 1, 2026; no refunds on or after May 1, 2026.